Accounts Receivable Associate - HOA Transitions & Development

Who We Are With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.   Action Property Management seeks a Accounts Receivable Associate - HOA Transition & Development for our corporate office located in Irvine, CA.   Job Summary The Accounts Receivable (AR) Associate – HOA Transition & Development is responsible for processing and maintaining all HOA Transition & Development items within the Accounts Receivable Department. This role ensures timely, accurate, and efficient onboarding of new associations, units, and homeowners and related transactions while maintaining strong attention to detail and effective communication with internal and external partners.   Schedule:  Hybrid position based out of the Irvine corporate office. Hybrid schedule based on business needs. Training period will be 100% in office.   Compensation: $25 to $29 per hour DOE What You’ll Do (Job Duties)

Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards

Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections

Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup

Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information

Process all new phase closings and related setup in accounting platform

Act as point of contact for escrow closing documents and other escrow needs

Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance.

Process escrow checks and maintain accurate payment records

Enter miscellaneous charges, adjustments, and credits into accounting system

Research and resolve misapplied payments in a timely manner

Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted

Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments

Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities

Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances

Other duties as assigned

Who You Are (Skills/Experience)

College degree in accounting or related field strongly preferred, or 5+ years of related experience.

2+ years of accounting, accounts receivable, or cash posting experience preferred

Strong attention to detail with a high degree of accuracy in data entry and record-keeping

Ability to research and resolve discrepancies independently

Strong organizational skills with the ability to manage multiple tasks and deadlines

Skilled in Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and accounting systems. Experience with CINC is a plus

Strong Excel proficiency preferred

Excellent written and verbal communication skills

Demonstrated ability to work collaboratively in a team environment

Power BI experience preferred

Must be able to successfully pass a pre-employment background check and drug screening.

Why Join Action Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor    We offer our Team Members the following:  Comprehensive benefits package for qualifying employees. On-going hospitality and property management training. Opportunities for career growth and advancement. Values driven company culture that encourages team work and excellence.   Why You’ll Love Working at Action At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact.     Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.     #LI-SW1