Executive Assistant

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Your responsibilities: • Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business • Organize team communications and plan events, both internally and offsite • Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently • Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld • Act as an office manager by keeping up with office supply inventory • Take minutes during meetings • Organize and maintain the office filing system Skill sets/Experience we require: • 4 plus years’ experience in administrative role reporting directly to upper management • Superb written and verbal communication skills • Strong time-management skills and the ability to organize and coordinate multiple projects at once • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge • Ability to maintain confidentiality Qualification: • High School degree • PA Diploma or certification is a plus