Executive - Billing

Key Responsibilities Prepare and process customer invoices accurately and within the defined timelines. Review job files, estimates, costs, revenue, and supporting documents before billing. Ensure billing is done as per agreed customer rates, contracts, and applicable tax requirements. Prepare and share draft invoices with customers for approval wherever required. Follow up with Operations/Customer Service teams for missing documents, costs, approvals, and billing inputs. Monitor Ready for Billing, billed, and unbilled jobs and ensure timely billing. Coordinate with the team for job closure after billing and ensure all required parameters are completed. Verify credit notes, supplementary invoices, and billing adjustments before processing. Maintain billing MIS and provide regular reports on pending billing, unbilled jobs, and billing status. Identify billing discrepancies and coordinate with relevant teams for timely resolution. Ensure proper documentation and compliance with company billing and accounting processes. Support reconciliation of billing data with the system and customer records. Coordinate with Accounts/Finance and Operations teams for billing-related issues. Required Skills Good knowledge of billing, invoicing, GST, and basic accounting concepts. Experience with ERP/billing software; knowledge of logistics/EXIM billing will be an advantage. Good working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis. Strong attention to detail and accuracy. Good communication and coordination skills. Ability to manage multiple tasks and meet strict billing deadlines. Ability to identify discrepancies and take ownership of resolving billing issues. Key Performance Areas Timely and accurate billing. Reduction of billing errors and unnecessary credit notes. Timely clearance of unbilled/Ready for Billing jobs. Accurate billing as per agreed rates and customer requirements. Timely job closure after billing. Proper maintenance of billing MIS and reports.