Executive – Order-to-Cash (Billing & Verification)

Role overview & Key responsibilities: This role covers the finance checks at the start and end of the client billing cycle. The Executive will verify that customer master data and sales orders are accurate before onboarding and renewal, and will make sure clients receive and formally accept their invoices. Key Responsibilities A. Customer & Sales Order Verification Verify customer details for new client onboarding, including legal name, billing and shipping address, GSTIN, PAN, contact details, and credit terms. Check sales orders against the approved quotation, PO, or agreement for pricing, quantity, tax treatment, billing frequency, and contract period. Verify renewal sales orders against the previous contract terms and approved revisions to pricing or scope. Flag discrepancies to Sales and Operations and get them resolved before the order is approved in the ERP (Zoho). Keep onboarding and renewal verification records and checklists up to date. B. Invoice Submission & Acceptance Send invoices to clients by email with the required supporting documents, such as the PO, delivery or service proof, and contract references. Follow up by email until the client confirms invoice acceptance. Track submission dates, acceptance status, and any client queries or rejections in an invoice tracker. Coordinate with internal teams to fix rejected or disputed invoices and resubmit them on time. Share regular status reports on pending acceptances with the O2C Manager. Requirements What we're looking for: B.Com / M.Com / CA Inter / MBA (Finance) Experience: 1–3 years Working knowledge of GST invoicing requirements and basic accounting. Hands-on experience with Zoho Books or Zoho ERP, or a similar system. Proficiency in MS Excel or Google Sheets for trackers, lookups, and basic reports. Strong attention to detail and a habit of documenting work. Clear, professional written communication for client emails and follow-ups. Ability to coordinate across Sales, Operations, and Finance. Culture Fit: Must align with PadCare’s values – Integrity, Entrepreneurship, Collaboration, Customer-First, Innovation. Work Mode: Full-time; based in Pune. Benefits Why Join us: Compensation: Competitive salary in line with industry standards. Growth Path: Opportunity to scale into O2C Manager and beyond as PadCare expands globally. Purpose With Impact: Join a mission-driven team transforming menstrual hygiene through sustainable solutions that uplift women’s health, the environment, and sanitation workers' dignity. Eco-Warrior in Action: Help recycle millions of sanitary pads and actively reduce landfill waste and carbon emissions—real impact, not just buzzwords. Innovation Meets Heart: Be part of a team that blends empathy with patented 5D recycling tech to build the future of circular economy. Grow With Us: We’re a fast-gowing, venture-backed startup offering real opportunities to scale your career as we scale our impact. A Culture That Cares: Work in a space where collaboration, inclusivity, and purpose aren’t just values—they’re how we roll every day.