Finance Executive - Corporate Office

Finance Executive – Payables & Receivables Department: Finance Excellence Reporting To: Manager / Head – Finance Role Definition The Finance Executive – Payables & Receivables will be responsible for managing day-to-day finance operations across vendor payables, center collections, invoicing, payment booking, bank/debtor reconciliation, statutory compliance support, and financial documentation . The role will ensure timely transaction processing, accurate records, effective reconciliation, audit readiness, and smooth cash-flow operations. Key Deliverables Purchase Invoice & Vendor Payables Management Center Collection & Receivables Management Invoicing & Payment Booking Bank & Debtor Reconciliation GST & TDS Compliance Support Utility, Petty Cash & Credit Card Payments RGHS Billing & Settlement Coordination Document Management & Audit Readiness Key Responsibilities 1. Payables & Invoice Processing Receive, verify and validate purchase orders, GRNs and vendor invoices. Record purchase invoices in Tally within defined timelines. Ensure correct cost-center, GST and TDS mapping. Coordinate with SCM/Operations for invoice discrepancies. Process utility bills, petty cash and credit-card expenses within due dates. 2. Receivables & Collection Management Track daily branch collections through LIMS, cash, UPI and card. Verify deposits against LIMS collection reports and bank records. Follow up on delayed or unreported collections. Prepare daily/weekly collection and receivable reports. Maintain accurate debtor ledgers and payment records. 3. Invoicing & Payment Booking Prepare invoices for Corporate, FOFO, POC, HLM and SIS partners. Verify rates, discounts, service charges and GST before invoicing. Record receipts against respective invoices in Tally. Maintain invoice and payment registers. 4. Reconciliation Perform regular bank reconciliation for assigned accounts. Reconcile debtor ledgers with invoices, receipts, TDS deductions and credit notes. Identify and resolve unreconciled, duplicate or incorrectly posted transactions. Maintain reconciliation sheets and ensure timely closure. 5. GST & TDS Compliance Apply appropriate GST and TDS treatment while booking transactions. Maintain TDS-related documentation and client acknowledgements. Support statutory returns, compliance checks and audit requirements. Maintain complete voucher-wise documentation. 6. RGHS Billing & Settlement Prepare RGHS invoice packages and supporting documents. Submit bills through the designated portal/process. Track approvals and payment status. Follow up on pending settlements and maintain submission records. 7. Documentation & Audit Maintain systematic digital and physical finance records. Ensure every transaction is supported by relevant source documents. Maintain audit-ready files for invoices, receipts, payments, reconciliations and statutory documents. Support internal, external and statutory audits. Required Skills Tally / Tally ERP: Voucher entries, ledger creation, GST/TDS tagging and reconciliation. MS Excel: VLOOKUP/XLOOKUP, Pivot Tables, reconciliation and reporting. Accounts Payable & Receivable: Understanding of invoice-to-payment and procure-to-pay cycles. Bank & Debtor Reconciliation GST & TDS basics Invoice Processing & Payment Booking LIMS-based collection/invoice tracking Strong documentation and follow-up skills.