Manager - Planning

Project Planning ● Collaborate with other departments to develop comprehensive project plans and schedules. ● Analyse project requirements, scope and specifications to identify key deliverables and milestones. ● Ensure alignment of project plans with company objectives, regulations and customer requirements. ● Ensure proper planning of 3Ms (Manpower, Material and Money/Funds). ● Identify and address potential risks, constraints and challenges during the planning phase. Project Coordination ● Collaborate with cross-functional teams to ensure seamless project execution. ● Facilitate effective communication and coordination among team members and stakeholders. ● Participate in project meetings, progress reviews and construction site visits to monitor project status and resolve issues. ● Coordinate with procurement teams to ensure timely availability of materials, equipment and services. Contractor Billing Management ● Review contractor invoices and verify accuracy, completeness and compliance with contractual agreements. ● Coordinate with internal stakeholders to ensure timely receipt and processing of contractor invoices. ● Resolve any billing discrepancies or issues with contractors including conducting investigations, reconciliations and communicating findings to the relevant parties. ● Organize a system for tracking contractor invoices, payments and related documentation. ● Process contractor payments in accordance with established procedures and timelines. Budget Management ● Establish and manage project budgets in alignment with the approved financial guidelines. ● Monitor project expenditures and track budget utilization throughout the project lifecycle. ● Identify and address budget variances, cost overruns and deviations from the approved budgets. ● Collaborate with finance and accounting teams to ensure accurate financial reporting and cost control. Documentation and Reporting ● Prepare and maintain accurate project documentation including project plans, schedules and reports. ● Generate periodic progress reports, bar charts, highlighting project status, budget utilization and key performance indicators. ● Provide regular updates to top management on project progress, risks and budgetary implications. ● Ensure compliance with documentation standards, regulatory requirements and company policies. Continuous Improvement ● Stay updated with industry best practices, construction technologies and billing techniques. ● Identify and implement process improvements to enhance the efficiency and accuracy of planning and billing activities. ● Participate in post-project reviews and lessons learned sessions to identify areas of improvement for future projects.