Office Admin

Admin Support About the Role: The ideal candidate will be a Key Driver in managing technical services, soft services, travel, transportation, safety, and regulatory compliance. With hands-on experience in HR activities and a proven track record across diverse industries including IT/ITES, Education, E-Publishing, and Media, this role demands a dynamic member who thrives in multitasking and operational excellence. Key Responsibilities: Operational Execution · Oversee daily operations across housekeeping, security, electrical, transport, travel, food & beverages, and internal requests. · Manage procurement, stock, and vendor coordination for smooth administrative operations. · Implement and monitor cost control measures. Facility Management · Oversee Office renovations and space planning for business expansion. · Coordinate with internal stakeholders to align infrastructure with business needs. · Maintain parking, workstation allocation, and asset management. Employee Engagement & Support · Organize internal and external employee engagement activities. · Manage travel bookings, visa processing, and coordination with HR for interviews, onboarding, and exit processes. · Handle delivery and collection of employee assets. Safety & Compliance · Manage e-waste and scrap disposal in compliance with regulations. · Oversee BCP, fire safety protocols, and quarterly safety drills. · Conduct vendor calibration and monthly review meetings. · Act as SPOC for ISMS compliance and audit readiness (ISO & SOC). Documentation & Reporting · Prepare and maintain SOPs, MIS reports, and cost-saving analyses. · Track AMC contracts and ensure timely renewals. · Generate reports for top management on budgeting, planning, and execution. Administrative Support · Provide high-level support to senior management including research, report preparation, and scheduling. · Supervise clerical staff and ensure smooth administrative workflows. · Handle service bills, invoice verification, and monthly consumption reports. Why Join Us? · Opportunity to lead a core function impacting business continuity and employee experience. · Work in a dynamic environment with cross-functional collaboration. · Be part of a team that values innovation, efficiency, and excellence Requirements Requirements Qualifications & Skills: · Bachelor’s degree in business administration, Management, or related field. · 5+ years of experience in administration and infrastructure management. · Strong ownership and negotiation skills. · Proficiency in MS Office, HRMS, and facility management tools. · Excellent communication, multitasking, and problem-solving abilities. · Experience in handling audits, compliance, and vendor management.