Plant Coordinator

Job Purpose: To ensure smooth coordination of material dispatch, documentation, billing, and operational follow-ups between plant, logistics, QC, and customers to support timely order execution. Key Responsibilities: 1. Billing & Documentation Management Prepare and maintain billing documents, invoices, challans, GRNs, and other dispatch-related records. Ensure accuracy of commercial documentation and timely processing. Maintain records of transactions, dispatches, and supporting documents. 2. Dispatch & Order Coordination Coordinate end-to-end execution of confirmed orders until successful delivery. Track dispatch schedules and ensure timely movement of materials from the plant. Coordinate with logistics teams for vehicle placement and dispatch planning. 3. Vehicle & Logistics Follow-up Monitor vehicle availability and follow up with transporters for timely reporting at the plant. Ensure dispatch timelines are met to avoid delays in delivery commitments. Coordinate with internal teams regarding loading schedules and dispatch readiness. 4. Quality & Material Status Coordination Track material availability and coordinate with the QC team for material inspection and clearance. Follow up on QC status to ensure timely dispatch of approved materials. Support smooth coordination between production, QC, and dispatch functions. 5. Customer & Internal Coordination Provide updates on dispatch status, delivery schedules, and documentation to stakeholders. Coordinate with customers and internal teams for order execution and issue resolution. Address operational queries related to dispatches and documentation. 6. Reporting & MIS Prepare daily, weekly, and monthly reports related to dispatches, billing, pending orders, and operational status. Maintain MIS records for management review. Qualifications & Experience: Education: Bachelor’s degree in Commerce, Business Administration, Operations, Supply Chain, or related field. Experience: 2–4 years of experience in plant operations, dispatch coordination, commercial activities, logistics, or manufacturing setup. Preferred Experience: Exposure to recycling, metals, manufacturing, warehouse, or industrial operations.