Procurement Head

Job Description – Procurement Head * Define and drive the *procurement strategy* aligned with business goals, project requirements, and organizational budgets. * Lead *end-to-end procurement operations* covering sourcing, vendor identification, RFQ/RFP, evaluation, negotiation, purchase execution, and delivery. * Develop and maintain a reliable *vendor and supplier ecosystem* for IT hardware, software, cloud services, networking, security systems, and project-specific requirements. * Lead *strategic sourcing and cost optimization* initiatives to achieve competitive pricing and maximize total cost of ownership. * Manage vendor negotiations covering *pricing, payment terms, warranties, SLAs, AMC contracts, delivery timelines, and commercial terms*. * Drive procurement for *enterprise, IT, government, and project-based requirements*, ensuring timely delivery and compliance. * Establish and maintain *procurement policies, processes, approval workflows, documentation standards, and governance frameworks*. * Conduct vendor evaluation, onboarding, performance reviews, audits, and periodic supplier assessments. * Coordinate with *Finance, Administration, Project, Engineering, IT, and Business teams* to understand requirements and ensure timely procurement. * Manage *imports, logistics, GST, e-way bills, inventory, asset management, and related documentation*. * Support *government and tender-based procurement*, including BOQ analysis, OEM authorization, MAF letters, compliance documentation, and e-procurement portals. * Monitor procurement performance through *cost savings, purchase cycle time, vendor performance, delivery adherence, budget utilization, and procurement KPIs*. * Ensure procurement documentation is *audit-ready, compliant, accurate, and properly maintained*. * Identify procurement risks and develop *alternate suppliers, contingency plans, and mitigation strategies* to ensure business continuity. * Lead and mentor the procurement team and establish performance objectives and best practices. * Participate in *client discussions, vendor meetings, commercial negotiations, and project review meetings*. * Drive continuous improvement through *automation, process standardization, digital procurement tools, and data-driven procurement decisions*. Required Skills & Expertise * Strong experience in *Procurement, Strategic Sourcing, Vendor Management, and Purchase Operations*. * Strong expertise in *IT hardware, software licenses, cloud services, networking, security/surveillance equipment, and enterprise technology procurement*. * Hands-on experience with *RFQ/RFP processes, quotation analysis, commercial evaluation, negotiation, and purchase execution*. * Strong expertise in *vendor identification, qualification, onboarding, performance management, and supplier development*. * Experience in *contract negotiation, rate contracts, AMC, SLA, warranty, payment terms, and commercial agreements*. * Strong understanding of *CAPEX, OPEX, MRO, indirect procurement, and project procurement*. * Experience with *government tenders, GeM, e-procurement portals, BOQ analysis, OEM authorization, and MAF documentation* is highly desirable. * Strong knowledge of *GST, import procedures, customs, logistics, e-way bills, and statutory procurement documentation*. * Experience with *ERP/procurement platforms* such as SAP, SAP MM, Oracle, Ariba, Zycus, or equivalent. * Strong proficiency in *MS Excel and procurement analytics*, including spend analysis, cost comparison, savings tracking, and vendor performance reporting. * Strong understanding of *inventory and asset management* processes. * Experience in managing *procurement budgets, cost savings, and total cost of ownership (TCO)*. * Strong understanding of procurement compliance, documentation, audit requirements, and organizational governance. Role Expectations * Act as a *bridge between business, project, finance, technical, and vendor teams*. * Own and drive the organization's *procurement strategy and governance*. * Ensure *cost-effective, quality-driven, and timely procurement* across multiple projects and business functions. * Build long-term strategic relationships with *OEMs, distributors, technology vendors, and service providers*. * Ensure procurement activities are aligned with *business requirements, project timelines, budgets, and compliance standards*. * Drive *cost reduction, supplier consolidation, process optimization, and procurement automation* initiatives. * Establish procurement standards, policies, approval workflows, and *best practices across the organization*. * Ensure high-quality procurement delivery with strong focus on *cost, quality, compliance, risk, and delivery timelines*. * Support *government and enterprise project procurement* where documentation, compliance, and audit-readiness are critical. * Drive continuous improvement and innovation across the *procurement and vendor management function*.