Senior US Accountant

Department: Finance & Accounting Location: Madhapur, Hyderabad Work Model: Work From Office (WFO) Shift Timings: 6:30 PM – 3:30 AM IST Job Overview We are looking for an experienced Senior US Accountant to manage end-to-end accounting operations, financial reporting, payroll coordination, and compliance activities for a US-based staffing company. The ideal candidate should have strong knowledge of US GAAP, QuickBooks Online, US payroll processing, ADP, payroll tax compliance, and staffing industry accounting. The candidate will also be responsible for reviewing accounting activities, coordinating with US clients and vendors, and supervising junior accountants. Key Responsibilities Accounting & Financial Operations Manage daily accounting operations, including journal entries, general ledger, bank reconciliations, and financial reporting. Oversee month-end and year-end closing activities. Review financial statements, reconciliations, and accounting transactions. Maintain accurate financial records and audit-ready books. Manage accounts receivable, accounts payable, client invoicing, collections, and vendor payments. Track consultant timesheets, client approvals, billing hours, and revenue. Monitor outstanding receivables and resolve billing discrepancies. US Payroll & Tax Compliance Manage weekly, biweekly, and monthly payroll activities. Coordinate US payroll processing through ADP. Review payroll registers, deductions, payroll journal entries, and tax liabilities. Coordinate federal and state payroll tax filings, including Forms 940 and 941. Handle payroll tax notices in coordination with ADP, tax agencies, and CPA firms. Support employee benefits reconciliations and insurance audits. Financial Reporting & Analysis Prepare monthly financial reports, MIS, and management reports. Monitor client-wise revenue, expenses, and profitability. Analyze financial variances and provide insights to management. Support budgeting, forecasting, and financial planning. Client & Stakeholder Management Coordinate directly with US clients regarding invoices, payments, timesheets, and billing discrepancies. Act as the primary point of contact for clients, vendors, contractors, ADP, and CPA firms. Ensure timely resolution of accounting and payment-related queries. Team Management & Process Improvement Supervise and review the work of junior accountants. Allocate responsibilities and ensure timely completion of deliverables. Establish accounting procedures, internal controls, and documentation standards. Identify opportunities to improve accounting processes and operational efficiency. Qualifications & Experience Bachelor's or Master's degree in Accounting, Finance, or Commerce. CA Inter / MBA preferred. 4–6 years of relevant US accounting experience. Experience in a US staffing company or CPA firm is preferred. Prior experience in reviewing accounting work and managing a team is an advantage. Required Skills Strong knowledge of US GAAP and US accounting practices. Advanced hands-on experience with QuickBooks Online. Practical experience with US payroll processing and ADP. Knowledge of US federal and state payroll tax compliance, including Forms 940 and 941. Strong understanding of AR, AP, consultant billing, collections, and reconciliations. Proficiency in MS Excel and financial reporting. Excellent written and verbal English communication. Ability to independently coordinate with US clients, vendors, CPA firms, ADP, and tax agencies. Strong analytical, problem-solving, and team management skills.