Accounts Executive

Job Title: Accounts Executive Organization: Kidzonia International Preschool Location: Sanpada - HO Reports To: Accounts Manager Employment Type: Full-Time Job Purpose The Accounts Executive is responsible for managing the financial, accounting, and compliance functions of Kidzonia Preschool. The role ensures accurate financial records, timely fee collection, expense control, statutory compliance, payroll coordination, and financial reporting , while supporting the centre’s smooth operations and financial sustainability. Key Responsibilities 1. Fee Management & Revenue Accounting Manage end-to-end student fee billing and collections . Generate invoices, fee receipts, and payment acknowledgements. Track fee due dates, outstanding balances, and follow-ups with parents. Coordinate with Centre Manager on fee policies, discounts, waivers, and refunds. Maintain student-wise fee ledgers and reconciliation. Ensure accurate posting of receipts from cash, cheque, UPI, bank transfer, and online gateways. Prepare daily, weekly, and monthly fee collection reports. 2. Accounts & Bookkeeping Maintain accurate books of accounts as per accounting standards. Record all financial transactions including: Income Expenses Petty cash Bank transactions Maintain general ledger, cash book, and bank book. Perform regular bank reconciliation statements (BRS) . Ensure proper documentation and filing of vouchers and invoices. Assist in monthly and year-end closing of accounts. 3. Expense & Cost Control Process vendor bills, staff reimbursements, and operational expenses. Verify bills against approvals, budgets, and supporting documents. Monitor and control day-to-day expenses to avoid budget overruns. Maintain vendor payment schedules and ageing reports. Coordinate with procurement and operations teams for cost optimization. 4. Payroll & Staff Payments Coordinate payroll processing for teaching and non-teaching staff. Maintain attendance, leave, and salary records. Process salary payments, incentives, bonuses, and reimbursements. Ensure timely statutory deductions and compliance. Maintain confidentiality of payroll data. 5. Statutory & Regulatory Compliance Ensure compliance with applicable statutory requirements, including: GST / VAT (if applicable) TDS / Withholding tax PF, ESI, gratuity (as applicable) Professional tax Coordinate with external auditors, consultants, and tax advisors. Maintain statutory registers and compliance records. Assist during audits, inspections, and assessments. Ensure timely filing of returns and payments. 6. Financial Reporting & MIS Prepare periodic financial reports including: Income & expenditure statements Fee collection summaries Outstanding and ageing reports Expense analysis Provide financial MIS reports to Centre Manager and management. Assist in budget preparation and variance analysis. Support management in financial decision-making. 7. Vendor & Asset Management Maintain vendor master data and agreements. Track purchase orders, invoices, and payments. Maintain fixed asset register including: Furniture Learning materials Equipment Track asset depreciation and maintenance records. 8. Documentation & Record Keeping Maintain organized and accurate financial records. Ensure safe custody of cash, cheques, and financial documents. Maintain digital and physical filing systems. Support data audits and internal reviews. 9. Coordination & Communication Coordinate with Centre Manager, academic team, and operations staff. Communicate professionally with parents regarding fee-related matters. Liaise with banks, auditors, vendors, and consultants. Support head office finance team, if applicable. 10. Systems & Process Improvement Use accounting software and ERP systems efficiently. Support implementation of financial controls and SOPs. Identify process gaps and suggest improvements. Ensure data accuracy and system integrity. Key Skills & Competencies Strong accounting and numerical skills Attention to detail and accuracy Knowledge of preschool/school accounting systems Proficiency in accounting software (Tally, Zoho, QuickBooks, ERP, Excel) Good communication and interpersonal skills Time management and organizational skills High integrity and confidentiality Ability to work under deadlines Qualifications & Experience Bachelor’s degree in Commerce, Accounting, or Finance Professional certifications (CA-Inter, CMA, or equivalent) preferred 2–5 years of experience in accounts, preferably in education sector Knowledge of local tax laws and statutory compliance Working Conditions Full-time Standard office hours with peak workload during admissions and audits Interaction with parents and staff for financial coordination Key Performance Indicators (KPIs) Accuracy and timeliness of fee collections Reduction in outstanding dues Compliance with statutory deadlines Accuracy of financial reports Cost control and budget adherence Audit observations and closures Confidentiality & Ethics Maintain strict confidentiality of financial and personal data. Adhere to ethical accounting practices and company policies.