ASSISTANT MANAGER - FACILITY

Responsible for planning organizing and developing overall operations of the housekeeping landscaping plumbing carpentry electrical (admin related) by following proper working guidelines to ensure client s satisfaction on standard & quality of service. He is also responsible for training and development of team members staffing and scheduling. Job Responsibilities 1) Facility Management i.e Housekeeping carpentry plumbing electrical related issue 2) Front Office & communication management system 3) Garden maintenance & upkeep 4) Supervision over pest control activities 5) Maintenance & Upkeep of Meeting Rooms / Conference Room/ Office Areas etc Key activities to be performed 1) Facility Management Ensure availability of all facility team members are at the site on daily basis as per Client s requirement. Ensure smooth operation of housekeeping gardening and other activities mentioned in Service Agreement. Ensure complete adherence of Current Good Manufacturing Practices (cGMP) Standard Operating Procedure (SOP) with regular training as per Training Calendar. Ensure team members are adhering to the uniform policy. Ensure collection of production & non production waste/scrap from various departments and arrange for disposal as per the norm on daily basis. Ensure all Team members are maintaining personal grooming and hygiene. Ensure the highest standards of cleanliness safety and conduct within the Team member. Taking daily random rounds of entire facilities. Daily interaction with Group Leader Team Leaders daily manpower status including operatives any special incidence. During random rounds monitoring cleaning progress of entire facility smooth garden operation as per schedule checking daily log books of housekeeping gardening etc. Conduct weekly meeting with entire Team. Conduct training session for housekeeping team to drive them towards client satisfaction. Interact with Clients to get feedback on cleanliness and other activities. Conduct pre audit rounds of entire facility. Conduct interviews for selection of new team member. Ensure office maintenance job like plumbing carpentry & electricity done by coordinating with the maintenance team. Checking auditable documents randomly. Ensuring the proper maintenance of all cleaning gardening by coordinating with Group Leader Prepare Monthly End Report of Housekeeping Gardening on Manpower utilization Consumption of chemicals and consumables special cleaning activities trainings etc. Checking and approvals of monthly bills of sub-contractor AMC vendors. Preparing Yearly Training Calendars for entire team members. Preparing Yearly Planners for AMC service. To anticipate customer requirements change goals and direction quickly and multitask. To interact with every team member to understand their views towards development. Taking external thorough rounds of the site at least once in a week and report. Maintaining History Card for equipment& 39 s used in housekeeping Gardening. Maintaining stock for all materials and consumables used for housekeeping activities. Regular checking of all housekeeping equipments and ensure that it s in operational condition. Monitoring AMC activities for all Housekeeping equipment& 39 s. Maintaining AMC records. Renewal of AMC for all equipment& 39 s used for housekeeping Conducting surprise scrutiny of all auditable documents related to housekeeping as per Standard Operating Procedure (SOP). To get the feedback on our operation from the clients in every month. Prepare SLA with all supporting evidence share with client every month. Prepare MMR and share with client every month. Suggest for value added services. Suggest for cost / quantity optimization of housekeeping consumables. Front Office & Communication system Ensure smooth management of front office Ensure smooth management of communication services Ensure co-ordination during meeting / audits etc Ensure timely payments related to various communication systems 3) Garden maintenance & upkeep Ensure maintenance of garden / landscaping in aesthetics / presentable manner. Prepare garden maintenance schedule and ensure activities as per the schedule. Ensure grass cutting / tree trimming at regular interval. Suggest / implement beautification of garden. Propose and execute new projects in gardening / landscaping. Maintain the indoor plants in meeting rooms / reception etc. Propose and execute for new plantation. 4) Supervision over pest control activities Carry out supervision over pest control activity. Ensure all insecocutor are in working condition. Take necessary action in case non operational of any insectocutor. Ensure pest control activities are conducted as per the frequency / schedule / SOP. Arrange for audit / survey for identifying gaps if any and take corrective action to eliminate / minimize / control the pest. 5) Maintenance & Upkeep of Meeting Rooms / Conference Room/ Office Areas Ensure maintenance upkeep of offices & meeting rooms. Ensure chairs & tables are aesthetically maintained / arranged after every meeting. Ensure availability of all required stationeries in meeting rooms. Ensure housekeeping and maintenance of meeting rooms. Key Competencies Required Technical Knowledge of Facility Management Knowledge of Housekeeping Knowledge of manpower planning deployment and control Knowledge of garden / landscaping Managerial Communication Innovation Listening Strategic thinking Timely Decision Making Cross Cultural Skills Team and People development Customer Focus Drive for consistent results
Address: C/O ACG Associated Capsules Pvt. Ltd, Shirwal, Dist Satara, Maharashtra
Facility: ACG - SHIRWAL PUNE
Qualification: Graduate
Experience: 3 - 5 years
Source: Sodexo India | Job Code: IJP589224