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Role overview
Job description
At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
Responsibilities
Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
Prepare and file legal documents, ensuring compliance with court rules and deadlines.
Manage case files through document management system (iManage), maintaining organization and accuracy.
Assist with document review, proofreading, and legal drafting to ensure high-quality submissions.
Facilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquette.
Support project management efforts for ongoing cases, including tracking deadlines and deliverables.
Coordinate and schedule depositions, hearings, and meetings
Conduct legal research and gather relevant case information
Coordinate and schedule meetings, conferences, and travel arrangements
Maintain and organize client files and records
Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
Open new files and run conflicts
Updating docket sheet or information sheet on the file
Perform general clerical duties such as filing, scanning, and data entry
Provide administrative support to attorneys and staff as needed
Experience
Strong organizational skills with the ability to manage multiple priorities effectively.
Excellent writing skills for drafting correspondence and legal documents.
Proficient in legal case management software such as iManage or similar.
Experience with document review processes and familiarity with clerical tasks such as filing and transcription.
Solid research skills to assist attorneys in preparing cases effectively.
At least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this area.
Excellent organizational skills and attention to detail
Strong communication and interpersonal skills
Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
Knowledge of e-filing in state and federal courts
Previous experience working as a legal secretary on the litigation defense side is highly preferred
Knowledge of court rules and procedures
Ability to maintain confidentiality and handle sensitive information
Technology
Mayer LLP has implemented the following technology platforms:
Westlaw
Harvey AI
Coyote
PointOne
iManage
BenefitsFull suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)
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Benefits
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About this listing
- Source: Mayer LLP's official careers site · still listed there on 13 Nov 2026
- Posted 13 Jul 2026
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What they are looking for
Skills & requirements
Department · Legal Secretary
Hiring company
Mayer LLP
Legal
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