Executive

Job Purpose: An Executive Administrative Assistant is an employee who provides high level administrative support to executives in the workplace , such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees . Principal Accountabilities (Role & responsibilities): · Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc. · Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc. · Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities. · Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings · Organizing, compiling, and updating company records and documentation · Assisting the HR department in scheduling, coordinating and executing training and other office events · Helping the department heads as and when required · Liaising with internal and external agencies for smooth administrative functioning · Assisting Admin Executive Head in all day-to-day activities · Coordinating with the housekeeping staff for daily activities Qualification/Competencies: Educational qualifications: Any Graduate Experience: Minimum 2 Years Preferred Industries: Solar / Any industry Competencies/skills: · Excellent communication and interpersonal skills are a must · Proficiency in MS Office is a must · Excellent organisational and time-management skills · Quick-thinking, planning, coordinating, and executing skills