Invoicing Executive

Job Description – Invoicing Executive Job Summary: The Invoicing Executive is responsible for accurate and timely invoice generation, portal uploads, dispatch documentation, and coordination with logistics and customers. The role ensures compliance with customer requirements (especially OEM portals like M&M), maintains records, and supports reporting activities. Key Responsibilities: 1. Invoicing & Billing Generate invoices as per dispatch schedule and customer requirements Ensure accuracy in pricing, quantity, taxes, and documentation Maintain invoice records systematically 2. ASN (Advance Shipment Notice) Prepare and submit ASN as per customer portal requirements Ensure alignment between invoice, dispatch, and ASN data 3. Portal Management (M&M Portal) Upload invoices on Mahindra & Mahindra (M&M) portal Resolve portal-related discrepancies or rejections Track invoice status and ensure timely submission 4. Reporting (MDA & ODS) Prepare and maintain MDA reports Generate and share ODS Report / Stock Ledger Report with concerned person (e.g., Raj Mane) Ensure timely submission of reports 5. Data Management (Excel) Maintain Transporter Data in Excel Maintain BOLTA Data (or dispatch-related records) Ensure data accuracy and proper file management 6. Dispatch Documentation Prepare Pallet Papers and related dispatch documents Coordinate with dispatch/logistics team for smooth shipment process 7. Miscellaneous Activities Handle additional support work (~45 minutes daily) related to accounts, dispatch, or reporting Assist in audits, reconciliations, and internal requirements Required Skills & Competencies: Good knowledge of invoicing & GST basics Experience in customer portals (OEM portals preferred) Strong proficiency in Microsoft Excel Attention to detail and accuracy Basic understanding of logistics & dispatch process Good coordination and communication skills Qualification & Experience: Qualification: B.Com / M.Com / Graduate Experience: 1–2 years in invoicing / billing / dispatch operations